Payroll Documents

2017 Form W-4

2017 Form W-4 for Federal Withholdings, and instructions for completion.

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2018 Bene-Care Payroll Calendar

2018 Bene-Care Payroll Calendar; includes important dates and closings.

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2018 New Hire Payroll Packet

When hiring a new employee, please have them complete the forms within this packet for payroll purposes. The packet includes a data gathering form, a direct deposit form, NY State and Federal withholding forms, and an I-9 Form.  Completed documents may be emailed to your Payroll Specialist or to payroll@bene-care.com, or faxed to 585-347-1334. Please note: 2018 Form W-4 has not yet been released. Please use the 2017 form until further notice.

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2018 NYS Employee Withholding Allowance Certificate

2018 NYS Form IT-2104, and instructions for completion.

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2018 NYS Minimum Wage Poster

2018 New York State Minimum Wage Poster. Changes effective 12/31/2017. Please note that there are some industry specific posters that should be used, visit the Department of Labor webpage for more detailed information.

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Employee Direct Deposit Form

Bene-Care Payroll Direct Deposit Enrollment Form

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Form I-9

Updated Employment Eligibility Verification Form, and instructions for completion. Although the existing form is still valid through 9/17/2017, this updated form was released on 7/17/17 and may now be used. After September 17, 2017 you must use this new form. It is valid through 8/31/2019.

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New York State Notice of Pay Rate and Paydate Guidelines

Guidelines for Written New York State Notice of Pay Rate and Payday, including the regulation changes effective 12/29/2014. Although forms are no longer required to be furnished and returned annually prior to February 1st, notices must still be given to employees at their time of hire.

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NYS Notice and Acknowledgement of Pay Form – Hourly Employees

New York State Wage Theft Prevention Act Notice and Acknowledgement of Pay Rate and Payday form for hourly employees.

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NYS Notice and Acknowledgement of Pay Form – Salaried Employees

New York State Wage Theft Prevention Act Notice and Acknowledgement of Pay Rate and Payday form for salaried employees.

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NYS Notice and Acknowledgement of Pay Form – Exempt Employees

New York State Wage Theft Prevention Act Notice and Acknowledgement of Pay Rate and Payday form for exempt employees.

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Rapid! Pay Direct Deposit Form

Bene-Care offers Rapid! Pay employee pay cards as an alternative to receiving a live check or direct deposit.

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Learn More About Rapid! Pay Direct Deposit Form